CERN Accelerating science

CERN Car Rental

Principle of the Service

CERN vehicles are made available to members of the CERN personnel^[1] and contractors' personnel in the framework of their activities at CERN and for professional use only. Use of vehicles for private purposes (e.g. for transporting family members or for shopping) is prohibited in all circumstances, including in the framework of standby service. The transport of people or goods that have no relation to CERN’s activities is strictly forbidden. CERN vehicles are available either for short-term hire or annual, renewable hire, and are allocated to the departments or to institutes.

[1] as defined in the Staff Rules and Regulations

Conditions of use

The use of CERN vehicles is subject to the general conditions as explained in the Operational Circular No. 4 and in the document DSU-OF/DO/RH/6833. Drivers of CERN vehicles must be able to present the following documents at any time:

a) their CERN access card,

b) a valid driving licence,

c) the documents for the vehicle (registration document, etc),

d) a valid identity document (identity card, national passport or other travel document recognised in Switzerland and France) with the necessary visas where required (drivers are also recommended to carry their legitimation documents issued by the Host States),

e) any additional authorisations (cf. Article III, § 22 to 31), where required.

In addition, a European Accident Statement form must be present in the vehicle.

Conditions for journeys from home to the CERN site

Journeys between the place of residence and the workplace must be authorised by the head of the department to which the member of personnel concerned is assigned, and only then in exceptional cases of standby work or for a vehicle that is not registered in a series reserved for CERN and does not have CERN's name or logo prominently displayed (car without a logo).

Use of CERN vehicles for journeys between home and the CERN site (Meyrin and Prévessin) is tolerated, but such vehicles are principally destined for official use.

CERN Long Term Vehicles Rental

CERN car rental - long term (what was known as the 'Car Pool'), targets groups that need a CERN car or set of CERN cars dedicated to their use. These rentals are generally for multiple years. Members of the personnel must submit a request through the Service Portal.

This service has been designed for a rental period of 4 years (with a minimum of 3 years due to customs commitments). In case of a contract breach before the end of the aforementioned period, extra costs may occur.

The point of contact is at the Mobility centre (Entrance A, building 6167).

Since July 2018, a new pricing policy for mobility services has been agreed. The CERN long-term vehicles rental prices, T&C and related information is visible here :

CERN long-term fleet rental prices

CERN Short Term Vehicles Rental

CERN car rental - short term, covers needs between half a day and 3 months (extendable); CERN has a limited fleet of cars for the short term car rental.

Please find here a preview of the CERN short-term rental cars.

If CERN car categories do not fit the needs, the service is extended to cover requests using an external contractor for car rental. All details here

Members of the personnel must submit a request through the Service Portal by clicking on the following link:

Submit a request for a CERN car rental

The point of contact is at the Mobility centre (Entrance A, building 6167). For collection and return of CERN cars please refer to KB0004981.

Since July 2018, a new pricing policy for mobility services has been agreed. The CERN short-term vehicles rental prices, T&C and related information is visible here :

CERN short-term fleet rental prices

Hire during the technical stop / shutdowns (TS/YETS/LS)

CERN vehicles can be made available for a period of 1 to 6 months during winter technical shutdown periods. Requests MUST be made 3 months in advance.

Requests can be made through the Service Portal by clicking on the following link: 

Submit a request

The point of contact is at the Mobility centre (Entrance A, building 6167).

Fuel

Fuel is included in the rental prices (at CERN pertrol stations only). If the member of the personnel needs to fill up with fuel, please follow the instructions of KB0004859 :