CERN car rental

French mountain areas: new winter vehicle equipment requirements.

All CERN cars are equipped with winter tires all year long.

4. Procedure in the event of vehicule breakdown

5. Procedure in the event of an accident involving CERN vehicules

CERN vehicles are made available to members of the CERN personnel^[1] and contractors' personnel in the framework of their activities at CERN and for professional use only. Use of vehicles for private purposes (e.g. for transporting family members or for shopping) is prohibited in all circumstances, including in the framework of standby service. The transport of people or goods that have no relation to CERN’s activities is strictly forbidden. CERN vehicles are available either for short-term hire or annual, renewable hire, and are allocated to the departments or to institutes.

[1] as defined in the Staff Rules and Regulations

2. CONDITIONS OF USE

2.1 General conditions

Use of CERN vehicles is subject to the following general conditions:

Operational Circular No. 4 and document DSU-OF/DO/RH/6833 governing the use of CERN vehicles;
In all cases, use of the service requires the prior authorisation of the applicant's department head or team leader (V licence),
The driver must have a Driver ID to identify themselves in the CERN vehicle. This Driver ID is to be requested in the departmental secretariat concerned,
Any use outside the "local area" requires a “mission order” (annual or occasional).
Smoking is prohibited in all CERN vehicles.
Sublet or hire CERN vehicle to any other person is strictly prohibited.

Drivers of CERN vehicles must be able to present the following documents at any time:

a) their CERN access card,

b) a valid driving licence,

c) the documents for the vehicle (registration document, etc),

d) a valid identity document (identity card, national passport or other travel document recognised in Switzerland and France) with the necessary visas where required (drivers are also recommended to carry their legitimation documents issued by the Host States),

e) any additional authorisations (cf. Article III, § 22 to 31), where required.

In addition, a European Accident Statement form must be present in the vehicle.

2.2 Conditions for journeys from home to the CERN site

Journeys between the place of residence and the workplace must be authorised by the head of the department to which the member of personnel concerned is assigned, and only then in exceptional cases of standby work or for a vehicle that is not registered in a series reserved for CERN and does not have CERN's name or logo prominently displayed (car without a logo).

Use of CERN vehicles for journeys between home and the CERN site (Meyrin and Prévessin) is tolerated, but such vehicles are principally destined for official use.

3. CERN VEHICLES RENTAL

3.1 Long-term rental

CERN car rental - long term (what was known as the 'Car Pool'), targets groups that need a CERN car or set of CERN cars dedicated to their use. These rentals are generally for multiple years. Members of the personnel must submit a request through the Service Portal.

This service has been designed for a rental period of 4 years (with a minimum of 3 years due to customs commitments). In case of a contract breach before the end of the aforementioned period, extra costs may occur.

The point of contact is at the Mobility centre (Entrance A, building 6167).

Since July 2018, a new pricing policy for mobility services has been agreed. The CERN long-term vehicles rental prices, T&C and related information is visible here:

CERN long-term fleet rental prices

3.2 Short-term rental

CERN car rental - short term, covers needs between half a day and 3 months (extendable); CERN has a limited fleet of cars for the short term car rental.

Please find here a preview of the CERN short-term rental cars.

If CERN car categories do not fit the needs, the service is extended to cover requests using an external contractor for car rental. All details here

Members of the personnel must submit a request through the Service Portal by clicking on the following link:

Submit a request for a CERN car rental

The point of contact is at the Mobility centre (Entrance A, building 6167). For collection and return of CERN cars please refer to KB0004981.

Since July 2018, a new pricing policy for mobility services has been agreed. The CERN short-term vehicles rental prices, T&C and related information is visible here :

CERN short-term fleet rental prices

3.3 Hire during the technical stop / shutdowns (TS/YETS/LS)

CERN vehicles can be made available for a period of 1 to 6 months during winter technical shutdown periods. Requests MUST be made 3 months in advance.

Requests can be made through the Service Portal by clicking on the following link:

Submit a request

The point of contact is at the Mobility centre (Entrance A, building 6167).

3.4 Fuel

Fuel is included in the rental prices (at CERN pertrol stations only). If the member of the personnel needs to fill up with fuel, please follow the instructions of KB0004859 :

Petrol station Meyrin

Petrol station Prévessin

Building 57

Contact: 72042

Building 867

Contact: 72042

3.5 Accessories

Please note that the accessories present in the CERN cars are available from the 1st day of the rental period (for example ice scrapers). In case of loss or additional need, the requestors will have to order the accessories in the CERN catalogue with their department budget code.

4. PROCEDURE IN THE EVENT OF VEHICLE BREAKDOWN

4.1 During working hours

In the event of a vehicle breakdown, it is possible to submit an incident report through the Service Portal:

Vehicle breakdown report or by telephone on 72042 at CERN garage - Atelier Mobility - (building 130).

During working hours, the incident will be forwarded and treated by the Atelier Mobility services.

4.2 Outside working hours

Outside working hours, the member of the personnel or member of the contractor’s personnel should contact the CERN insurance assistance service via the freephone numbers detailed on the vehicle documents or as indicated here below:

From Switzerland: 0800 811 911

From France: +41 21 618 88 88

If the car does not start due to a flat battery, please contact the Fire Brigade Tél 74444

5. PROCEDURE IN THE EVENT OF AN ACCIDENT INVOLVING CERN VEHICLES

Accident on & outside the fenced part of the CERN site

In the event of an accident with CERN cars, the following measures must be taken:

https://admin-eguide.web.cern.ch/en/procedure/declaration-safety-incidents

6. VEHICLE INSURANCE

CERN vehicles are insured either under civil liability (RC) or fully comprehensive (CASCO).

RC car insurance for logo cars (in the exceptional case, a logo car needs Casco coverage, then the monthly rent is increased with 100CHF)

CASCO car insurance for no logo cars

For vehicles insured for civil liability all costs of repairs (accidents, end-of-contract repairs), shall be recharged to the related budget code.

For vehicles insured for fully comprehensive insurance, costs of repairs (accidents, end-of-contract repairs), shall be charged the related budget code up to a maximum of 500 CHF per damage.

Goods used for professional activities transported in the vehicles are not insured, unless a transport insurance request has been submitted.